Club & Hospitality ERP
Club management software that runs the whole club
Membership, billing, POS/KOT, inventory, rooms & banquets and accounts — on one integrated database. Built by people who have implemented club ERP inside Indian clubs.
8
Integrated modules
1
Single database
0
Manual GL entries for bills
100%
Web-based, any device
Modules
Everything a club runs on
Use the full suite or start with the modules you need most.
Membership
- Member master with family & dependants
- Categories, subscriptions, entrance fees, levies
- Member cards, photos and status tracking
- Introductions, guests and reciprocal clubs
Member Billing
- One-click monthly statements
- Real-time credit limits at every outlet
- Email & WhatsApp statements
- Receipts, adjustments and arrears ageing
POS / KOT
- Restaurants, bars, card rooms, pool café
- Kitchen-printer routing per item
- Mobile ordering for stewards
- Happy hours, combos and member pricing
Inventory
- Main store and outlet sub-stores
- Recipe-based consumption
- Indent → PO → GRN workflow
- Physical stock audit and variance
Rooms & Banquets
- Room reservations and check-in/out
- Hall bookings with menus & packages
- Advances adjusted at final bill
- Occupancy and event calendar
Accounts / GL
- Automatic posting from every module
- GST, TDS and statutory reports
- Bank reconciliation
- Trial balance, P&L and balance sheet
Member App
- Live balances and bills
- Room, hall and facility bookings
- Club notices and event sign-ups
- Online payment link (later phase)
Reports & MIS
- Committee-ready monthly MIS
- Outlet-wise sales and margins
- Member consumption analysis
- Export to Excel and PDF
Migration
Switching from your current system? We do the heavy lifting.
Migration is where most ERP projects go wrong. Ours is a reconciled, step-by-step process — your committee signs off on the numbers before go-live.
- Member master, families and opening balances migrated
- Item, recipe and vendor masters carried over
- Ledger balances reconciled with your accounts team
- One billing cycle run in parallel before switch-over
- Department-wise staff training and go-live hand-holding
Audit
We map your current data and processes.
Migrate
Data moved with line-by-line checks.
Reconcile
Totals matched and signed off.
Go live
On-site support on day one.
For finance & IT teams
Reliable, secure and easy to support
Cloud or on-premise
Host on a secure cloud server or your own server. Works in any modern browser.
Data security
Role-based access, full audit log, HTTPS everywhere and daily automated backups.
Integrations
Card readers, biometric devices, SMS/WhatsApp, payment gateways and Tally export.
Want the full feature list for your committee?
FAQ
Club ERP questions, answered
Which clubs is the Apex Didamas ERP suited for?
Members' clubs, gymkhanas, golf, sports and recreation clubs, officers' clubs and city clubs with rooms and banquets — from a single restaurant to many outlets.
How do you migrate from our current club software?
We extract member masters, balances, item masters and ledgers from your current system, load them into Apex Didamas, reconcile totals with your accounts team and run one billing cycle in parallel before switching over.
Where is our data hosted, and is it secure?
You choose: a secure cloud server or your club's own on-premise server. Access is role-based, every change is logged, and data is backed up daily.
Does it integrate with other systems?
Yes — card readers, biometric attendance, SMS/WhatsApp gateways, payment gateways and Tally exports are available. Tell us what you use during the demo.
See your club running on Apex Didamas
See Apex Didamas live in a 45-minute walkthrough, built around how your club, hotel or restaurant actually runs.